Online Planning Checklist
A quick, practical guide to gather the details that make your ceremony, cocktail hour, and reception flow effortlessly.
Use this to get aligned early
The best events are planned with intention. Use these prompts to capture your preferences, your must-plays, and the overall vibe you want your guests to feel.
Ceremony Essentials
- Processional song choices for wedding party and couple.
- Officiant microphone needs and audio setup location.
- Any special cues (unity ceremony, readings, or traditions).
Cocktail Hour Vibe
- Preferred genres or artists for a relaxed atmosphere.
- Do-not-play requests or lyrics to avoid.
- Indoor or outdoor setup details.
Reception Timeline
- Grand entrance order and music cues.
- Dinner timing and background music style.
- Toasts, speeches, and any surprise moments.
Special Dances
- First dance song and desired length.
- Parent dances and any other spotlight moments.
- Timing preferences (early, mid-reception, or after dinner).
Dance Floor Strategy
- Favorite genres, eras, and must-play songs.
- Artists or tracks to avoid completely.
- Guest mix: family-friendly early, high-energy late.
Lighting & Atmosphere
- Uplighting color preferences or venue restrictions.
- Any spotlight needs (cake, sweetheart table, speeches).
- Fog, special effects, or ambiance goals.
Coordination Details
- Vendor contact list (planner, venue, photographer).
- Room access time and load-in details.
- Who is the point person for day-of changes.
Closing the Night
- Last song choice or energy level you want to end with.
- Any send-off moments or announcements.
- Music for the final 10 minutes (sing-alongs or classics).
Ready to share your vision?
Bring your notes to a discovery call and we will shape the soundtrack together.